Submit your completed Claim of Lien electronically for recording in the Official Records of Hillsborough County and receive the recorded document back through your Swift-E Recording account — no trip to the courthouse.
Whether the property is in Tampa, Plant City, Temple Terrace, Brandon, Riverview, Valrico, or elsewhere in Hillsborough County, the Claim of Lien is recorded at the county level.
When lien deadlines are tight, electronic recording can save valuable time.
Upload your completed, signed, and notarized Claim of Lien as a clear scanned PDF.
Review your submission and send it electronically to the Hillsborough County Clerk through Swift-E Recording.
Hillsborough County accepts documents for electronic recording through eRecording vendors, allowing eligible documents to be submitted without mailing them or making a trip to an Official Records office.
Once Hillsborough County records the document, your recorded Claim of Lien is returned to your Swift-E account so you can access the recorded copy and complete any required service on the property owner.
Use a Good Scanner: Scan your signed and notarized Claim of Lien using an actual document scanner whenever possible. Cell-phone photos and photos converted to PDF can contain glare, shadows, blur, crooked pages, or cut-off text that may result in recording problems.
A Claim of Lien is time-sensitive.
Under Florida’s Construction Lien Law:
Florida Statute §713.08 establishes these requirements.
Missing a deadline can affect your lien rights.
Electronic recording eliminates travel time and allows you to submit the document without working around courthouse office hours.
Do not wait until the final day to submit a Claim of Lien for recording.
Before uploading your document, review your Claim of Lien carefully.
Make sure it includes:
Florida Statute §713.08 identifies the substantive information required in the Claim of Lien.
Florida Statute §695.26 also imposes recording-format requirements on instruments affecting real property, including preparer information and reserved recording space.
Florida recording requirements call for the name and post-office address of the natural person who prepared the instrument or under whose supervision it was prepared.
Do not rely on only a business name.
Example:
Prepared By:
Jane Smith
123 Main Street
Tampa, FL 33602
A complete Claim of Lien can still encounter recording problems if the uploaded document is difficult to read.
Common problems include:
Best practice: Use an actual document scanner and review every page before uploading.
Florida Statute §713.08 requires a description of the real property sufficient for identification.
Review the property information carefully before submitting the lien.
The Claim of Lien must be signed and verified by the lienor or an agent acquainted with the facts stated in the lien.
Before submitting, confirm that the signature and notarial section are complete and legible.
A Claim of Lien requires more than the owner’s name and amount owed.
Review the document for:
Missing required information can create recording problems and may affect the legal effectiveness of the lien.
Florida law requires space to be reserved for the Clerk’s recording information.
Leave:
Florida Statute §695.26 establishes these recording-space requirements.
Claims of Lien affecting real property in Hillsborough County are recorded in the Official Records of Hillsborough County, rather than with the individual city where the construction project is located.
That means a Claim of Lien for a project in Tampa follows the same county recording process as a project in Plant City, Temple Terrace, or an unincorporated area of Hillsborough County.
Swift-E can electronically submit eligible Claims of Lien for property throughout the county, including:
Tampa • Plant City • Temple Terrace • Brandon • Riverview • Valrico • Lithia • Apollo Beach • Ruskin • Sun City Center • Lutz • Seffner • Thonotosassa • Gibsonton • Wimauma • Carrollwood • Town ‘n’ Country • Westchase • Keystone • Odessa • Mango • Dover • Balm
and other communities throughout unincorporated Hillsborough County.
Cities and communities may operate their own building and permitting departments, but real-property recording is handled through the Hillsborough County Clerk’s Official Records system.
Based on Swift-E Recording’s recent Hillsborough County submissions, Claim of Lien recordings are typically completed the same business day.
Hillsborough is one of the faster counties Swift-E currently processes.
Actual turnaround can vary depending on the time of submission, county workload, weekends, holidays, document quality, and whether the submission requires correction or resubmission.
The Hillsborough County Clerk specifically notes that eRecording does not guarantee immediate recording and recommends in-person submission when immediate recording of a time-sensitive document is required.
Because Claims of Lien have a strict statutory recording deadline, do not wait until the final day to submit the document for recording.
A contractor, property owner, title company, lender, or attorney may request proof that the Claim of Lien was recorded.
Hillsborough County provides electronically certified copies for many Official Records.
Where available, request a certified copy through your Swift-E recording workflow instead of making a separate trip to an Official Records office.
Submit your Claim of Lien from your office, jobsite, or anywhere you can access your Swift-E account.
Based on recent Swift-E submissions, Claim of Lien recordings are typically completed the same business day.
Submit eligible Claims of Lien for property in Tampa, Plant City, Temple Terrace, and throughout unincorporated Hillsborough County.
Avoid losing time driving to an Official Records office or working around office hours.
Receive your recorded Claim of Lien through your Swift-E account.
Request a certified copy through the recording workflow where available.
Record Notices of Commencement, Claims of Lien, Releases of Lien, and Terminations of Notice of Commencement.
Pay only when you record.
Yes.
Hillsborough County supports electronic recording through eRecording vendors. Swift-E allows you to submit your completed Claim of Lien electronically and receive the recorded document back through your account.
Yes.
Claims of Lien affecting real property in Tampa are recorded in the Official Records of Hillsborough County.
You do not record the Claim of Lien with the City of Tampa.
Yes.
Property in Plant City and Temple Terrace is also within Hillsborough County, so Claims of Lien affecting those properties are recorded through Hillsborough County Official Records.
Eligible Claims of Lien affecting property in Brandon, Riverview, Valrico, and other Hillsborough County communities are also recorded through Hillsborough County Official Records.
No.
Cities and communities may have separate building and permitting departments, but real-property documents such as Claims of Lien are recorded at the county level.
Generally, a Claim of Lien must be recorded no later than 90 days after the lienor’s final furnishing of labor, services, or materials.
Because individual circumstances can affect lien rights and deadlines, consult a Florida construction attorney if you are uncertain about your deadline.
Yes.
Florida law requires the Claim of Lien to be served on the owner. Service may occur before recording or within 15 days after recording.
Florida Statute §713.08 requires information including:
The lien must be signed and verified by the lienor or an agent acquainted with the facts stated in the Claim of Lien.
Make sure the applicable notarial section is fully completed before submitting the document.
For instruments subject to Florida Statute §695.26, include the name and post-office address of the natural person who prepared the document or under whose supervision it was prepared.
Do not rely on only a company name.
Leave:
These areas are reserved for the Clerk’s recording information.
Based on recent Swift-E Recording submissions, Hillsborough County Claim of Lien recordings are typically being completed the same business day.
Actual processing time can vary, and same-day recording is not guaranteed.
Review the rejection information, correct the document or submission problem, and resubmit it through your Swift-E account.
Because Claims of Lien have strict statutory deadlines, rejected documents should be corrected and resubmitted promptly.
Before resubmitting, check:
No.
Swift-E Recording provides document recording services and does not determine whether you have lien rights, calculate lien amounts, determine statutory filing deadlines, or provide legal advice.
For questions about a specific lien or your legal rights, consult a Florida construction attorney.
Yes.
Once a lien has been satisfied, Swift-E can also electronically submit an eligible Release or Satisfaction of Lien for recording in Hillsborough County.
Whether the property is in Tampa, Plant City, Temple Terrace, Brandon, Riverview, Valrico, or elsewhere in Hillsborough County, you can submit your completed Claim of Lien electronically through Swift-E Recording.
Based on recent Swift-E submissions, Hillsborough County Claim of Lien recordings are typically completed the same business day.
When lien deadlines are approaching, avoid losing valuable time driving to an Official Records office.
Swift-E Recording provides electronic document recording services and records documents as submitted. Swift-E does not provide legal advice, determine lien rights, or calculate statutory filing deadlines.
